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<title>Using &brandShortName; Mail & Newsgroups</title>
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<div class="boilerPlate">This document is provided for your information only.
It may help you take certain steps to protect the privacy and security of
your personal information on the Internet. This document does not, however,
address all online privacy and security issues, nor does it represent a
recommendation about what constitutes adequate privacy and security
protection on the Internet.</div>
<h1 id="using_mozilla_mail_and_newsgroups">Using &brandShortName; Mail &
Newsgroups</h1>
<p>&brandShortName; Mail & Newsgroups lets you conveniently manage all your
Internet communications from one place. You can set up and maintain multiple
business and personal mail accounts and Internet newsgroups, all from one
window — the Mail & Newsgroups window.</p>
<p>To start using &brandShortName; Mail & Newsgroups:</p>
<ul>
<li>Click the Mail & Newsgroups icon in the lower-left corner of the
&brandShortName; browser window.</li>
</ul>
<table>
<tr>
<td colspan="2"><img src="images/task_mail.png" alt=""/></td>
</tr>
<tr>
<td style="width: 20px;"></td>
<td><strong>Mail & Newsgroups icon</strong></td>
</tr>
</table>
<div class="contentsBox">In this section:
<ul>
<li><a href="#getting_started_with_mozilla_mail_and_newsgroups">Getting
Started with &brandShortName; Mail & Newsgroups</a></li>
<li><a href="#importing_mail_from_other_programs">Importing Mail from Other
Programs</a></li>
<li><a href="mailnews_using_mail.xhtml#reading_messages">Reading
Messages</a></li>
<li><a href="mailnews_using_mail.xhtml#sending_messages">Sending
Messages</a></li>
<li><a href="mailnews_using_mail.xhtml#creating_html_mail_messages">Creating
HTML Mail Messages</a></li>
<li><a href="mailnews_using_mail.xhtml#using_attachments">Using
Attachments</a></li>
<li><a href="mailnews_using_mail.xhtml#deleting_messages">Deleting
Messages</a></li>
<li><a href="mailnews_addressbooks.xhtml">Using Address Books</a></li>
<li><a href="mailnews_organizing.xhtml">Organizing Your Messages</a></li>
<li><a href="mailnews_organizing.xhtml#controlling_junk_mail">Controlling
Junk Mail</a></li>
<li><a href="mailnews_newsgroups.xhtml">Getting Started with
Newsgroups</a></li>
<li><a href="mailnews_blogs_and_feeds.xhtml">Getting Started
with Blogs & News Feeds</a></li>
<li><a href="mailnews_offline.xhtml">Working Offline</a></li>
<li><a href="mailnews_security.xhtml">Signing & Encrypting
Messages</a></li>
<li><a href="mailnews_account_settings.xhtml">Mail & Newsgroups
Account Settings</a></li>
<li><a href="mailnews_preferences.xhtml">Mail & Newsgroups
Preferences</a></li>
</ul>
</div>
<h1 id="getting_started_with_mozilla_mail_and_newsgroups">Getting Started with
&brandShortName; Mail & Newsgroups</h1>
<div class="contentsBox">In this section:
<ul>
<li><a href="#using_the_mail_account_setup_wizard">Using the Mail Account
Setup Wizard</a></li>
<li><a href="#setting_up_additional_mail_and_news_accounts">Setting Up
Additional Mail and News Accounts</a></li>
<li><a href="#changing_the_settings_for_an_account">Changing the Settings
for an Account</a></li>
</ul>
</div>
<h2 id="using_the_mail_account_setup_wizard">Using the Mail Account Setup
Wizard</h2>
<p>To set up a mail, newsgroup or blogs & news feeds account, first open
the Window menu and choose Mail & Newsgroups. If you haven't
already set up an account, the Account Wizard appears automatically, enabling
you to set up an account.</p>
<p>The Account Wizard guides you through the process of creating a new account.
If you don't know a setting, click Cancel and ask your Internet service
provider (ISP) or help desk.</p>
<p>If an account already exists, the Account Wizard doesn't appear
automatically when the Mail window opens. Instead, after opening the Mail
window, open the File menu and choose New, then Account. For more details,
see <a href="#setting_up_additional_mail_and_news_accounts">Setting Up
Additional Mail, News & Blogs & News Feeds Accounts</a>.</p>
<h3 id="setting_up_mail_accounts_with_an_isp_or_email_provider">Setting Up Mail
Accounts with an ISP or Email Provider</h3>
<p>Before you set up a mail account, your ISP or email provider should give you
the following information:</p>
<ul>
<li>your user name</li>
<li>your email address</li>
<li>the incoming and outgoing mail server names</li>
<li>the incoming server type (<a href="glossary.xhtml#imap">IMAP</a> or
<a href="glossary.xhtml#pop">POP</a>)</li>
</ul>
<p>Before you set up a newsgroup account, your ISP or email provider should
give you the following information:</p>
<ul>
<li>your email address</li>
<li>newsgroup server name</li>
<li>account name</li>
</ul>
<p>To set up a new mail, newsgroup or blogs & news feeds account, begin
from the Mail window:</p>
<ol>
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
see the Mail & Newsgroups Account Settings dialog box.</li>
<li>Click Add Account to start the Account Wizard.
<p>The information requested by the Account Wizard depends on the type of
new account you specify in its first window. The boldface headings that
follow correspond to the windows you'll see when you're setting
up an ISP or email provider account.</p>
</li>
<li><strong>New Account Setup</strong>: Choose the type of account you want
to set up, then click the right arrow.</li>
<li><strong>Identity</strong>: Enter the name and email address appropriate
for this account, then click the right arrow. This window is not available
for the Blogs & News Feeds account type.</li>
<li><strong>Server Information</strong>: This window is not available for
for the Blogs & News Feeds account type.
<ul>
<li>Indicate whether you want a POP account or an IMAP account. Not all
service providers can support both options. For more information, see
<a href="mailnews_account_settings.xhtml#server_settings">Mail &
Newsgroups Account Settings - Server Settings</a>.</li>
<li>Enter the name of your incoming mail server.</li>
<li>Check the <q>Leave messages on server</q> checkbox if you want to
leave messages on the server so that when you download messages,
&brandShortName; does not remove the messages from the server.</li>
<li>If you want this account to be a part of the Local Folders Global
Inbox account, check the <q>Use Global Inbox</q> box. Mail for
this account will then be stored in your Local Folders. Otherwise, if
the checkbox is unchecked, mail will be stored in its own
directory.</li>
<li>Enter the name of your outgoing mail server (SMTP).
<p><strong>Note</strong>: You need to specify only one outgoing mail
server (SMTP), even if you have several mail accounts. The name of
your <a href="glossary.xhtml#smtp">SMTP</a> host may not have been
explicitly listed in the account setup information provided to you.
For example, your SMTP host may be the same as your POP or IMAP host.
If in doubt, contact your ISP or system administrator.</p>
</li>
<li>Click the right arrow to continue.</li>
</ul>
</li>
<li><strong>User Names</strong>: Enter the incoming and outgoing user names
provided by your ISP or email provider, then click the right arrow. This
window is not available for the Blogs & News Feeds account type.</li>
<li><strong>Account Name</strong>: Enter whatever name you want to use to
refer to this account, then click the right arrow.</li>
<li><strong>Congratulations!</strong> Verify that the information you entered
is correct. If necessary, verify the information you entered with your ISP
or system administrator. When you are sure that it's correct, click
Finish to set up your account.</li>
<li>You see your new account listed in the left side of the Mail &
Newsgroups Account Settings dialog box. Click OK to start using your new
account.</li>
</ol>
<p>You are now ready to get messages from your account. &brandShortName; Mail
& Newsgroups will prompt you for your password when you retrieve mail for
the first time every session. For detailed instructions on how to retrieve
mail, see <a href="mailnews_using_mail.xhtml#getting_new_messages">Getting
New Messages</a>.</p>
<p>[<a href="#getting_started_with_mozilla_mail_and_newsgroups">Return to
beginning of section</a>]</p>
<h2 id="setting_up_additional_mail_and_news_accounts">Setting Up Additional
Mail and News Accounts</h2>
<p>You use the Account Settings dialog box to add a new account or to change
information for an existing account, including:</p>
<ul>
<li>mail and newsgroup server settings (for example, message deletion and
download preferences)</li>
<li>storage settings for message copies and folders</li>
<li>your reply-to address, organization name, and signature</li>
</ul>
<p>To add a new account or change settings for an existing account, begin from
the Mail window:</p>
<ol>
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
see the Mail & Newsgroups Account Settings dialog box. You can perform
these tasks:
<ul>
<li><strong>Add Account</strong>: Click this button to set up a new mail,
news or blogs & news feeds account. Be sure to type the account
information exactly as it is given to you. Move through the screens
with the arrows, or click Cancel to stop account creation.</li>
<li id="set_as_default"><strong>Set as Default</strong>: Select an
account, then click this button to make the selected account the
default one. The default account will appear at the top of your list
of accounts in the Mail window. The change takes effect the next time
you open Mail & Newsgroups.
<p>The default account determines which address is filled into the
From: field when you compose a new mail with either no other mail or
news account active (i.e. Local Folders or a blogs & news feeds
account is selected), through an external application request, or by
following a mailto: link.</p>
<p><strong>Note:</strong> You can't set a blogs & news feeds
account as default.</p>
</li>
<li><strong>Remove Account</strong>: Select an account, then click this
button to remove it completely from your Mail window.</li>
<li><strong>Outgoing Server (SMTP)</strong>: Click this (at the bottom of
the list of accounts) to modify information about the outgoing mail
server. See
<a href="mailnews_account_settings.xhtml#outgoing_server">Mail &
Newsgroups Account Settings - Outgoing Server (SMTP)</a> for more
information.</li>
</ul>
</li>
<li>Click headings under any account's name and modify the corresponding
settings in the panel on the right.</li>
<li>Click OK to save your changes.</li>
</ol>
<p>[<a href="#getting_started_with_mozilla_mail_and_newsgroups">Return to
beginning of section</a>]</p>
<h2 id="changing_the_settings_for_an_account">Changing the Settings for an
Account</h2>
<p>To view or change information for an existing mail or newsgroup account,
begin from the Mail window:</p>
<ol>
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
see the Mail & Newsgroups Account Settings dialog box.</li>
<li>Click the account name in the left-hand side of the Account Settings
dialog box. You see information about the account, such as your email
address and signature, in the right side of the dialog box.</li>
<li>Click any of these items beneath the name of an account to see the
corresponding settings:
<ul>
<li><strong>Server Settings</strong>: The settings available depend on
the type of server (IMAP, POP, or newsgroup server). For more
information, see
<a href="mailnews_account_settings.xhtml#server_settings">Mail &
Newsgroups Account Settings - Server Settings</a>.
<p><strong>Important</strong>: If you need to change the server type
(for example, from POP to IMAP) you must first remove the existing
account. Next, you must exit &brandShortName; and restart it. You can
then reopen the Mail & Newsgroups Account Settings dialog box and
recreate an account with the new server type by clicking Add
Account.</p>
</li>
<li><strong>Copies & Folders</strong>: These settings determine
whether to send automatic messages (blind carbon copies) and where you
want to store copies of outgoing messages, draft messages, and message
templates. For more information, see
<a href="mailnews_account_settings.xhtml#copies_and_folders">Mail
& Newsgroups Account Settings - Copies & Folders</a>.</li>
<li><strong>Composition & Addressing</strong>: These settings allow
you to choose your default format and quoting behavior when composing a
message. You can also override the global directory server settings
specified for all address books in the Preferences dialog box. For more
information, see
<a href="mailnews_account_settings.xhtml#addressing">Mail &
Newsgroups Account Settings - Composition & Addressing</a>.</li>
<li><strong>Synchronization & Storage (IMAP and News accounts
only)</strong>: These settings apply when you are working offline
(disconnected from the Internet) or need to save download time and
conserve disk space. For more information, see
<a href="mailnews_account_settings.xhtml#synchronization_and_storage_settings_imap">Synchronization
& Storage Settings (IMAP)</a> or
<a href="mailnews_account_settings.xhtml#synchronization_and_storage_settings_nntp">Synchronization
& Storage Settings (News)</a>.</li>
<li><strong>Disk Space (POP and blogs & news feeds accounts
only)</strong>: This setting helps you manage the amount of disk
space that downloaded messages take up on your hard disk. For more
information, see
<a href="mailnews_account_settings.xhtml#disk_space_settings_pop">Disk
Space Settings (POP)</a> or
<a href="mailnews_account_settings.xhtml#disk_space_settings_blogs">Disk
Space Settings (Blogs)</a>.</li>
<li><strong>Security</strong>: These settings determine which
<a href="glossary.xhtml#certificate">certificates</a> are used to
digitally sign and encrypt mail messages that you send. Digital
signatures allow you to identify yourself reliably to others in
mail messages that you send. Encryption helps ensure that your
messages remain private while they are in transit over the
Internet. For more information, see
<a href="mailnews_account_settings.xhtml#security">Mail &
Newsgroups Account Settings - Security</a>.</li>
</ul>
</li>
<li>Click OK to save your changes.</li>
</ol>
<p>[<a href="#getting_started_with_mozilla_mail_and_newsgroups">Return to
beginning of section</a>]</p>
<h1 id="importing_mail_from_other_programs">Importing Mail from Other
Programs</h1>
<p>This section describes how to import mail messages and settings from
Netscape Communicator, and Outlook. To import address books from these
programs, see
<a href="mailnews_addressbooks.xhtml#importing_address_books">Importing
Address Books</a>.</p>
<div class="contentsBox">In this section:
<ul>
<li><a href="#importing_mail_messages">Importing Mail Messages</a></li>
<li><a href="#importing_mail_settings">Importing Mail Settings</a></li>
</ul>
</div>
<h2 id="importing_mail_messages">Importing Mail Messages</h2>
<p>To import mail messages from Netscape Communicator, or Outlook, begin from
the Mail window:</p>
<ol>
<li>Open the Tools menu, and choose Import. You see the Import Wizard.</li>
<li>Follow the instructions to import mail messages.</li>
</ol>
<p>For Netscape Communicator, the wizard imports a copy of all Communicator
mail folders included under Local Folders. Imported mail is added as a new
folder under Local Folders in the Mail window. (The Communicator mail
folders still remain in their original location).</p>
<p>[<a href="#importing_mail_from_other_programs">Return to beginning of
section</a>]</p>
<h2 id="importing_mail_settings">Importing Mail Settings</h2>
<p>To import mail settings from Outlook, begin from the Mail window:</p>
<ol>
<li>Open the Tools menu, and choose Import. You see the Import Wizard.</li>
<li>Follow the instructions to import mail settings.</li>
</ol>
<p>[<a href="#importing_mail_from_other_programs">Return to beginning of
section</a>]</p>
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