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<title>Mail & Newsgroups Account Settings</title>
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<h1 id="mail_and_newsgroups_account_settings">Mail & Newsgroups Account
Settings</h1>
<p>This section describes the settings in the Mail & Newsgroups Account
Settings dialog box. Unlike the Preferences dialog box, which applies
settings to all accounts, the Mail & Newsgroups Account Settings dialog
box lets you specify settings on a per-account basis.</p>
<p>If you are not currently viewing the Mail & Newsgroups Account Settings
dialog box, follow these steps:</p>
<ol>
<li>Begin from the Mail window.</li>
<li>Open the Edit menu and choose Mail & Newsgroups Account
Settings.</li>
<li>Select the name of the account whose settings you want to view or
change.</li>
</ol>
<div class="contentsBox">In this section:
<ul>
<li><a href="#account_settings">Account Settings</a></li>
<li><a href="#server_settings">Server Settings</a></li>
<li><a href="#copies_and_folders">Copies & Folders</a></li>
<li><a href="#addressing">Composition & Addressing</a></li>
<li><a href="#synchronization_and_storage">Synchronization & Storage</a></li>
<li><a href="#junk_settings">Junk Settings</a></li>
<li><a href="#return_receipts">Return Receipts</a></li>
<li><a href="#security">Security</a></li>
<li><a href="#local_folders">Local Folders</a></li>
<li><a href="#outgoing_server">Outgoing Server (SMTP)</a></li>
</ul>
</div>
<h2 id="account_settings">Mail & Newsgroups Account Settings – Account
Settings</h2>
<p>This section describes how to view or change your Account Settings, such as
your user name, reply-to address, and signature. If you are not already
viewing the Account Settings, begin from the Mail window:</p>
<ol>
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
see the Mail & Newsgroups Account Settings dialog box.</li>
<li>Select the name of the account to display the Account Settings
panel.</li>
</ol>
<ul>
<li><strong>Account Name</strong>: The name for this account.</li>
<li>For any type of account but Blogs & News Feeds:
<ul>
<li><strong>Identity</strong>: Stores your name, email address, reply-to
address (only if different from your email address), and organization
(optional).</li>
<li><strong>Signature text</strong>: If you want to attach a signature to
all outgoing messages, type its text into this box. Check <strong>Use
HTML</strong> to enable HTML code, e.g., <b>bold</b>
(optional).</li>
<li><strong>Attach the signature from a file instead</strong>: Lets you
choose to attach the signature from a file (in text, HTML, or image
format) rather than entering its text. Checking this option overrides
any text entered into the signature box. Click Choose to locate the
signature file (optional).
<p>More signature options are located in
<a href="#addressing">Composition & Addressing</a>.</p>
</li>
<li><strong>Attach my vCard to messages</strong>: Lets you choose if your
vCard should be attached to your outgoing messages. Click Edit Card to
edit the card information (optional).</li>
</ul>
</li>
<li>For Blogs & News Feeds accounts:
<ul>
<li><strong>Check for new articles at startup</strong>: Select this
checkbox if you want to check this account automatically for new blogs
& news messages whenever you start Mail & Newsgroups.</li>
<li><strong>Check for new articles every [__] minutes</strong>: Select
this checkbox if you want to specify the number of minutes between feed
checks. You can also check for new blogs & news messages at any time
by clicking Get Msgs in the Mail window.</li>
<li><strong>By default, show the article summary instead of loading the
web page</strong>: Select this checkbox if you want &brandShortName;
to display a brief summary of the article (bundled inside the feed)
instead of loading the full web page. Showing the article summary is
slightly faster than the full web page, but you may miss part of the
article content.</li>
<li><strong>Empty Trash on Exit</strong>: Empties the Trash folder
whenever you quit Mail & Newsgroups.</li>
<li><strong>Manage Subscriptions...</strong>: Shows the Feed Subscriptions
dialog, that allows you to add, edit and remove feeds to this blogs
& news feeds account.</li>
</ul>
</li>
</ul>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h2 id="server_settings">Mail & Newsgroups Account Settings – Server
Settings</h2>
<p>&brandShortName; Mail & Newsgroups can work with two types of mail
servers: IMAP and POP. If you are not sure which server type your Internet
service provider supports, ask your service provider. If your Internet
service provider supports both, the following descriptions may help you
choose which one to use.</p>
<div class="contentsBox">In this section:
<ul>
<li><a href="#about_internet_message_access_protocol">About Internet
Message Access Protocol (IMAP)</a></li>
<li><a href="#about_post_office_protocol">About Internet Post Office
Protocol (POP)</a></li>
<li><a href="#imap_server_settings">IMAP Server Settings</a></li>
<li><a href="#advanced_imap_server_settings">Advanced IMAP Server
Settings</a></li>
<li><a href="#pop_server_settings">POP Server Settings</a></li>
<li><a href="#news_server_settings">News Server Settings</a></li>
</ul>
</div>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h3 id="about_internet_message_access_protocol">About Internet Message Access
Protocol (IMAP)</h3>
<p><strong>Advantages</strong>: Your messages and any changes to them stay on
your server, saving local disk space. Also, you always have access to an
updated mailbox, and you can get your mail from multiple locations.
Performance on a modem is faster, since you initially download message
headers only.</p>
<p><strong>Disadvantages</strong>: Not all ISPs support IMAP.</p>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h3 id="about_post_office_protocol">About Post Office Protocol (POP)</h3>
<p><strong>Advantages</strong>: Your messages are downloaded to your local
computer all at once, but you can also specify whether to keep copies of the
messages on the server and delete messages on the server when they are
deleted locally. Most ISPs currently support POP.</p>
<p><strong>Disadvantages</strong>: If you use more than one computer, messages
might reside on one or the other, but not both. POP doesn't work as well
as IMAP over a slow link connection. Also, you can't access all mail
folders from multiple locations.</p>
<p>Note that more recent POP servers have features that allow retrieving only
the headers instead of the full message, like IMAP allows. Using these
features allows performance with POP to be nearly as fast as with IMAP.</p>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h3 id="imap_server_settings">IMAP Server Settings</h3>
<p>If you are not already viewing the IMAP server settings, begin from the Mail
window:</p>
<ol>
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
see the Mail & Newsgroups Account Settings dialog box.</li>
<li>Select the account name and click the Server Settings category. (If you
chose an IMAP server when you set up this account, you see your IMAP server
settings.)</li>
</ol>
<ul>
<li><strong>Server Type</strong>: The server type (IMAP Mail Server) that you
specified when you created this account. To change the server type
associated with this account, you must delete the account and then
re-create it.</li>
<li><strong>Server Name</strong>: The server name that you specified when you
created this account. If you are having problems getting mail from this
account, verify with your service provider or system administrator that the
server name you entered is correct.</li>
<li><strong>User Name</strong>: The user name that you specified when you
created this account.</li>
<li><strong>Port</strong>: Unless otherwise instructed to do so by your
service provider or system administrator, leave this setting
unchanged.</li>
<li><strong>Connection security</strong>: Choose one of the available options
to establish a <a href="glossary.xhtml#secure_connection">secure
connection</a> to your incoming IMAP server. You can choose one of these:
<ul>
<li><strong>None</strong>: &brandShortName; will use a plain connection,
without encryption at all. You should choose this <em>only</em> if your
incoming server allows password encryption or doesn't support any
type of security.</li>
<li><strong>STARTTLS</strong>: Require an encrypted connection, use the
<a href="glossary.xhtml#starttls">STARTTLS</a> method. This mechanism
will usually run on the standard IMAP port 143.</li>
<li><strong>SSL/TLS</strong>: Require an encrypted connection, use the
IMAP-over-SSL method. The default port for this is 993.
</li>
</ul>
</li>
<li><strong>Authentication method</strong>: Choose one of the available
options to use <a href="glossary.xhtml#secure_authentication">secure
authentication</a> with your incoming IMAP server. You can choose one of
these:
<ul>
<li><strong>Normal password</strong>: &brandShortName; will send your
password as clear text, without encryption at all. This option is
safe when SSL/TLS or STARTTLS is used.</li>
<li><strong>Password, transmitted insecurely</strong>: Same as
<q>Normal password</q> but only available when a connection security
of <q>None</q> is selected and hence is unsafe. Do <em>not</em> choose
this unless your incoming server doesn't support any type of
security at all.</li>
<li><strong>Encrypted password</strong>: Require the encryption of the
user's credentials as supported by the server, such as
<a href="glossary.xhtml#cram_md5">CRAM-MD5</a>. This option is safe
to use even if the connection security setting is <q>None</q>, but
only the password would be secured in this way, not any content.</li>
<li><strong>Kerberos / GSSAPI</strong>: Choose this option if your
computer is set up for secure authentication using
<a href="glossary.xhtml#kerberos">Kerberos</a>. You may need to
acquire a Kerberos ticket by using a separate program, or it may be
assigned to you when logging into your computer.</li>
<li><strong>NTLM</strong>: Choose this option if your computer is set up
for secure authentication using an <a href="glossary.xhtml#ntlm">NT
LAN Manager</a>. In general, Kerberos should be preferred over NTLM as
it provides for a higher level of security.</li>
<li><strong>TLS Certificate</strong>: Choose this option to use
<a href="glossary.xhtml#certificate-based_authentication">certificate-based
authentication</a> on a connection with SSL/TLS or STARTTLS enabled,
without the need to provide any password for authentication.</li>
</ul>
If you are unsure which options are supported by your server, contact your
service provider or system administrator.
</li>
<li><strong>Check for new messages at startup</strong>: Choose this setting
if you want Mail & Newsgroups to automatically check this account for
new messages whenever you start Mail & Newsgroups.</li>
<li><strong>Check for new messages every [__] minutes</strong>: Choose this
setting to automatically check for new messages, and then specify the
number of minutes between mail checks. If you do not select this setting,
you can check for new messages at any time by clicking Get Msgs in the Mail
window.</li>
<li><strong>Allow immediate server notifications when new messages
arrive</strong>: Choose this setting if the server supports IMAP's
<q>IDLE</q> capability to immediately notify &brandShortName; when new
mail arrives. This option does not have any effect for servers which
don't support this capability. It can be used in addition to, or
instead of, any of the other options to check for mail.</li>
<li id="when_i_delete_a_message"><strong>When I delete a message</strong>:
Choose the behavior you want for deleted messages. <q>Move it to this
folder</q>, where you can choose the specific folder to use, is recommended
unless you are instructed to use a different setting by your system
administrator or service provider. Messages marked as deleted are removed
only when you compact folders.</li>
<li><strong>Clean up (Expunge) Inbox on Exit</strong>: Removes deleted
messages from the Inbox when you exit Mail & Newsgroups. Choose this
if you chose to mark messages as deleted.</li>
<li><strong>Empty Trash on Exit</strong>: Empties the Trash folder whenever
you quit Mail & Newsgroups.</li>
<li><strong>Advanced</strong>: Lets you choose a different outgoing server
(SMTP) for outgoing messages from this account. You can also reach the
<a href="#advanced_imap_server_settings">Advanced IMAP Server Settings</a>
through this button.</li>
<li><strong>Local directory</strong>: The location on your hard disk where
mail for this account is stored.</li>
</ul>
<h3 id="advanced_imap_server_settings">Advanced IMAP Server Settings</h3>
<p>In most cases, advanced IMAP server settings are automatically supplied by
the server. If you are unsure about the settings for this dialog box,
contact your ISP or system administrator.</p>
<p>If you are not already viewing the advanced IMAP server settings, begin
from the Mail window.</p>
<ol>
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
see the Mail & Newsgroups Account Settings dialog box.</li>
<li>Select the account name and click the Server Settings category.</li>
<li>If the mail server type is an IMAP server, you can click Advanced to set
additional IMAP options, such as:
<ul>
<li>the IMAP server directory path</li>
<li>showing only <q>subscribed folders</q></li>
<li>support for subfolders</li>
<li>the maximum number of concurrent connections kept open to the server
for this account</li>
<li>any personal and public (shared folder) namespaces for this
directory</li>
</ul>
</li>
</ol>
<p>For more information, see
<a href="mailnews_addressbooks.xhtml#adding_and_removing_ldap_directories">Adding
and Removing LDAP Directories</a>.</p>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h3 id="pop_server_settings">POP Server Settings</h3>
<p>If you are not already viewing the POP server settings, begin from the Mail
window:</p>
<ol>
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
see the Mail & Newsgroups Account Settings dialog box.</li>
<li>Select the account name and click the Server Settings category name. (If
you chose a POP server when you set up this account, you see your POP
server settings.)</li>
</ol>
<ul>
<li><strong>Server Type</strong>: The server type (POP Mail Server) that you
specified when you created this account. To change the server type
associated with this account, you must delete the account and then
re-create it.</li>
<li><strong>Server Name</strong>: The server name that you specified when you
created this account. If you are having problems getting mail from this
account, verify with your service provider or system administrator that the
server name you entered is correct.</li>
<li><strong>User Name</strong>: The user name that you specified when you
created this account.</li>
<li><strong>Port</strong>: Unless otherwise instructed to do so by your
service provider or system administrator, leave this setting
unchanged.</li>
<li><strong>Connection security</strong>: Choose one of the available options
to establish a <a href="glossary.xhtml#secure_connection">secure
connection</a> to your incoming POP server. You can choose one of these:
<ul>
<li><strong>None</strong>: &brandShortName; will use a plain connection,
without encryption at all. You should choose this <em>only</em> if your
incoming server allows password encryption or doesn't support any
type of security.</li>
<li><strong>STARTTLS</strong>: Require an encrypted connection, use the
<a href="glossary.xhtml#starttls">STARTTLS</a> method. This mechanism
will usually run on the standard POP port 110.</li>
<li><strong>SSL/TLS</strong>: Require an encrypted connection, use the
POP-over-SSL method. The default port for this is 995.
</li>
</ul>
</li>
<li><strong>Authentication method</strong>: Choose one of the available
options to use <a href="glossary.xhtml#secure_authentication">secure
authentication</a> with your incoming POP server. You can choose one of
these:
<ul>
<li><strong>Normal password</strong>: &brandShortName; will send your
password as clear text, without encryption at all. This option is
safe when SSL/TLS or STARTTLS is used.</li>
<li><strong>Password, transmitted insecurely</strong>: Same as
<q>Normal password</q> but only available when a connection security
of <q>None</q> is selected and hence is unsafe. Do <em>not</em> choose
this unless your incoming server doesn't support any type of
security at all.</li>
<li><strong>Encrypted password</strong>: Require the encryption of the
user's credentials as supported by the server, such as
<a href="glossary.xhtml#cram_md5">CRAM-MD5</a> or APOP. This option is
safe to use even if the connection security setting is <q>None</q>, but
only the password would be secured in this way, not any content.</li>
<li><strong>Kerberos / GSSAPI</strong>: Choose this option if your
computer is set up for secure authentication using
<a href="glossary.xhtml#kerberos">Kerberos</a>. You may need to
acquire a Kerberos ticket by using a separate program, or it may be
assigned to you when logging into your computer.</li>
<li><strong>NTLM</strong>: Choose this option if your computer is set up
for secure authentication using an <a href="glossary.xhtml#ntlm">NT
LAN Manager</a>. In general, Kerberos should be preferred over NTLM as
it provides for a higher level of security.</li>
<li><strong>TLS Certificate</strong>: Choose this option to use
<a href="glossary.xhtml#certificate-based_authentication">certificate-based
authentication</a> on a connection with SSL/TLS or STARTTLS enabled,
without the need to provide any password for authentication.</li>
</ul>
If you are unsure which options are supported by your server, contact your
service provider or system administrator.
</li>
<li><strong>Check for new messages at startup</strong>: Choose this setting
if you want Mail & Newsgroups to automatically check this account for
new messages whenever you start Mail & Newsgroups. For POP accounts,
Mail & Newsgroups doesn't download the new messages until you
click Get Msgs on the Mail toolbar.</li>
<li><strong>Check for new messages every [__] minutes</strong>: Choose this
setting to automatically check for new messages, and then specify the
number of minutes between mail checks. If you do not select this setting,
you can check for new messages at any time by clicking Get Msgs in the Mail
window.</li>
<li><strong>Automatically download any new messages</strong>: Choose this
setting if you want Mail & Newsgroups to retrieve messages immediately
each time it checks the server.</li>
<li><strong>Fetch headers only</strong>: Choose this setting if you want to
only download the headers instead of entire messages when downloading new
mail. This option requires your POP server to support the <q>TOP</q>
command. Most recent POP servers support it, but if you are unsure about
your server, contact your service provider or system administrator.</li>
<li><strong>Leave messages on server</strong>: Choose this setting to store a
copy of messages on the mail server in addition to downloading them to your
computer.
<ul>
<li><strong>For at most [__] days</strong>: Choose this setting to remove
messages from the server automatically after the number of days you
enter here.</li>
<li><strong>Until I delete them</strong>: Choose this setting to remove
messages from the server once you delete them.</li>
</ul>
</li>
<li><strong>Empty Trash on Exit</strong>: Choose this setting to empty the
Trash folder whenever you quit Mail & Newsgroups.</li>
<li><strong>Advanced</strong>: Lets you choose where new messages should be
put. You can also set the server to be queried when checking for new
messages.</li>
<li><strong>Local directory</strong>: The location on your hard disk where
mail for this account is stored.</li>
</ul>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h3 id="news_server_settings">News Server Settings</h3>
<p>This section describes how to change news server settings. If you are not
already viewing news server settings, begin from the Mail window:</p>
<ol>
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
see the Mail & Newsgroups Account Settings dialog box.</li>
<li>Select the account name and click the Server Settings category. (If you
chose a newsgroup server when you set up this account, you see your
newsgroup server settings.)</li>
</ol>
<ul>
<li><strong>Server Type</strong>: The server type (NNTP) that you specified
when you created this account.</li>
<li><strong>Server Name</strong>: The server name that you specified when you
created this account. If you are having problems receiving messages from
this account, verify with your service provider or system administrator
that the server name you entered is correct.</li>
<li><strong>Port</strong>: Unless otherwise instructed to do so by your
service provider or system administrator, leave this setting
unchanged.</li>
<li><strong>Connection security</strong>: Choose <q>SSL/TLS</q> if your
news server is configured to send and receive encrypted messages, or
<q>None</q> if it doesn't support it. If you are unsure, contact
your service provider or system administrator.</li>
<li><strong>Check for new messages at startup</strong>: Choose this setting
to automatically check for new messages when you first open the Mail &
Newsgroup component of &brandShortName;.</li>
<li><strong>Check for new messages every [__] minutes</strong>: Choose this
setting to automatically check for new messages, and then specify the
number of minutes between mail checks. If you do not select this setting,
you can check for new messages at any time by clicking Get Msgs in the Mail
window.</li>
<li><strong>Ask me before downloading more than [__] messages</strong>:
Choose this setting to conserve disk space and download time, by setting a
limit for the number of messages you can retrieve at one time.</li>
<li><strong>Always request authentication when connecting to this
server</strong>: Some servers allow you to talk to them without logging in,
but will silently hide all the <em>private</em> groups/postings unless you
are logged in. Choose this setting to force &brandShortName; to
authenticate each time it connects to this server even when the server
doesn't ask (also called <q>Pushed Authentication</q>).</li>
<li><strong>newsrc file</strong>: The path to the newsrc file is mostly
displayed for your information. The newsrc file stores information about
the newsgroups to which you are subscribed and the messages you have read
in each newsgroup.</li>
<li><strong>Local directory</strong>: The location on your hard disk where
messages for this account are stored.</li>
<li><strong>Default Text Encoding</strong>: Click this drop-down list to
select the text encoding you want Mail & Newsgroups to use as the
default for incoming newsgroup messages. This is recommended if it is
likely you might receive messages in which the text encoding (MIME charset
parameter) is not indicated, such as when reading messages in international
newsgroups.</li>
</ul>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h2 id="copies_and_folders">Mail & Newsgroups Account Settings – Copies
& Folders</h2>
<p>This section describes the settings for sending automatic copies, for
storing copies of outgoing messages, for storing draft messages and message
templates, and where to move archived messages.</p>
<p>By default, &brandShortName; Mail & Newsgroups stores copies of your
outgoing messages in the Sent folder for the current account.
&brandShortName; Mail & Newsgroups also stores draft messages in the
Drafts folder, message templates in the Templates folder, and moves archived
messages into the Archives folder for the current account.</p>
<p>If you are not already viewing the settings for Copies & Folders, begin
from the Mail window:</p>
<ol>
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
see the Mail & Newsgroups Account Settings dialog box.</li>
<li>Select the account, and click Copies & Folders. You see the Copies
& Folders panel.</li>
</ol>
<ul>
<li><strong>Place a copy in</strong>: Select this option to store copies of
your outgoing mail and newsgroup messages after they have been sent. By
default, the copies are placed in the Sent folder of this account.
<ul>
<li><strong>"Sent" Folder on</strong>: Select the Sent folder
of an account or the Local Folders to place the copy in.</li>
<li><strong>Other Folder</strong>: Select any folder of any account or
the Local Folders to place the copy in.</li>
<li><strong>Place replies in the folder of the message replied
to</strong>: Select this option for a different handling of replies
in mail accounts. If the message sent is a reply to another message,
the copy is put into the folder of the original message rather than
following the selections made above.</li>
</ul>
</li>
<li><strong>Cc these email addresses</strong>: Select whether you want to
always send a carbon copy (cc) to another addressee, and enter the address.
If you want to always send a carbon copy to yourself, just add your address
to this list. Separate addresses with commas (,).</li>
<li><strong>Bcc these email addresses</strong>: Select whether you want to
always send a blind carbon copy (bcc) to another addressee, and enter the
address. If you want to always send a blind carbon copy to yourself, just
add your address to this list. Separate addresses with commas (,).</li>
<li><strong>Keep draft messages in</strong>: Select where to store draft
messages. If you don't want to use the default Drafts folder for the
current account, select the Drafts folder of a different account or the
Local Folders, or click Other Folder and then choose any account and folder
for storing drafts.</li>
<li><strong>Keep message archives in</strong>: Select where to move archived
messages to. If you don't want to use the default Archives folder for
the current account, select the Archives folder of a different account or
the Local Folders, or click Other Folder and then choose any account and
folder for archiving messages.</li>
<li><strong>Keep message templates in</strong>: Select where to store
message templates. If you don't want to use the default Templates
folder for the current account, select the Templates folder of a different
account or the Local Folders, or click Other Folder and then choose any
account and folder for storing templates.</li>
<li><strong>Show confirmation dialog when messages are saved</strong>: Choose
this option if you want Mail & Newsgroups to display a confirmation
dialog box when you save a draft message or a template. If checked, a
dialog box will appear when you save a draft or template to remind you
where &brandShortName; Mail & Newsgroups is saving the draft or
template.</li>
</ul>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h2 id="addressing">Mail & Newsgroups Account Settings – Composition &
Addressing</h2>
<p>You use Composition settings to choose how to format text, handle replies,
and how a signature you defined is included.</p>
<p>If you are not already viewing the Composition settings, begin from the Mail
window:</p>
<ol>
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
see the Mail & Newsgroups Account Settings dialog box.</li>
<li>Select the account and click the Composition & Addressing
category.</li>
</ol>
<ul>
<li><strong>Compose messages in HTML format</strong>: Use the HTML editor as
the default editor for writing mail and newsgroup messages. Leave this item
unchecked to use the plain-text editor by default. HTML messages can
include formatted text, links, images, and tables, just like a web page.
However, some recipients may not be able to receive HTML messages.
<p><strong>Tip</strong>: If you only want to use an editor occasionally,
you can hold down the Shift key while clicking the Compose or the Reply
button to switch to the non-default on an as-needed basis.</p>
</li>
<li><strong>Automatically quote the original message when replying</strong>:
Select this to include the original message text in your reply. Use the
drop-down list to select if the cursor should be positioned below or above
the quoted text. You can also choose the quoting to be automatically
selected.
<ul>
<li><strong>and place my signature</strong>: This drop-down list lets you
choose where you want your signature to be placed. It's only
applicable if you decided to <a href="#account_settings">attach a
signature</a> and to place the cursor above the quoted text.</li>
</ul>
</li>
</ul>
<ul>
<li><strong>Include signature for replies</strong>: If you have created a
signature, select this option to include it in your reply to a message.
The signature is added according to your settings for quote and signature
placement.</li>
<li><strong>Include signature for forwards</strong>: If you have created a
signature, select this option to include it when you forward a message.
The signature is placed according to your reply settings when
<a href="mailnews_preferences.xhtml#composition">forwarding inline</a>.</li>
</ul>
<p>You use Addressing settings to override the global LDAP server settings
specified for all <a
href="mailnews_preferences.xhtml#addressing_preferences">address books</a> in
the Preferences dialog box. LDAP server settings affect the behavior of
<a href="mailnews_preferences.xhtml#address_autocompletion">address
autocompletion</a>, and you can change these settings for each account if
necessary.</p>
<p>Address autocompletion uses your address books to find matching entries when
you type email addresses in the addressing area of the Compose window.</p>
<p>If you are not already viewing the Addressing settings, begin from the Mail
window:</p>
<ol>
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
see the Mail & Newsgroups Account Settings dialog box.</li>
<li>Select the account and click the Composition & Addressing
category.</li>
</ol>
<ul>
<li><strong>Automatically append my domain to addresses</strong>: Select
this if you want Mail & Newsgroups to automatically complete
addresses you type with the domain from your account's address.</li>
<li><strong>Use my global LDAP server preferences for this account</strong>:
This is the default. Select this if you don't want to override the
global LDAP server preferences for this account.</li>
<li><strong>Use a different LDAP server</strong>: Select this option and then
choose another LDAP server from the list if you want to use a different
LDAP directory server for address autocompletion with this account. If
necessary, click Edit Directories to edit individual directory server
settings, add a directory server, or delete a directory server. For more
information, see <a
href="mailnews_addressbooks.xhtml#adding_and_removing_ldap_directories">Adding
and Removing LDAP Directories</a>.</li>
</ul>
<p>The directory you select will also be searched for matching certificates
when you attempt to send an encrypted message to one or more recipients for
whom you don't have certificates on file.</p>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h2 id="synchronization_and_storage">Mail & Newsgroups Account Settings -
Synchronization & Storage</h2>
<p>Synchronization & Storage settings let you conserve disk space or set
up an account so that you can use it while offline (disconnected from the
Internet). The settings available depend on the mail server type (IMAP, POP,
or News) associated with the account.</p>
<div class="contentsBox">
<ul>
<li><a href="#synchronization_and_storage_settings_imap">Synchronization
& Storage Settings (IMAP)</a></li>
<li><a href="#disk_space_settings_pop">Disk Space Settings (POP)</a></li>
<li><a href="#disk_space_settings_blogs">Disk Space Settings
(Blogs)</a></li>
<li><a href="#synchronization_and_storage_settings_nntp">Synchronization
& Storage Settings (News)</a></li>
<li><a href="#retention_policy">Common Retention Policy Settings</a></li>
</ul>
</div>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h3 id="synchronization_and_storage_settings_imap">Synchronization &
Storage Settings (IMAP)</h3>
<p>If you are not already viewing the synchronization and storage preferences
for an IMAP account, begin from the Mail window:</p>
<ol>
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
see the Mail & Newsgroups Account Settings dialog box.</li>
<li>Choose the Synchronization & Storage category for an IMAP
account.</li>
</ol>
<ul>
<li><strong>Keep messages for this account on this computer</strong>: Select
this option so that messages in your folders will be available when you
are working offline. This setting also applies to any new folders
created or subscribed to.</li>
<li><strong>Advanced</strong>: Click to open a dialog to select the
folders that you want to make available for offline use. See <a
href="mailnews_offline.xhtml#selecting_items_for_offline_viewing">Selecting
Items for Offline Viewing</a> for more information.
<p><strong>Note</strong>: While the default setting can be overridden for
an individual folder, those per-folder settings are <em>removed</em>
whenever the <q>Keep messages for this account</q> box is toggled.</p>
</li>
<li><strong>Synchronize all messages locally regardless of age</strong>:
When synchronization is enabled for an account or a folder, <em>all</em>
messages are downloaded and local copies of them kept on disk, unless
a size limit is specified.</li>
<li><strong>Synchronize the most recent [__] [days]</strong>: Only copies of
messages younger than the specified number of days (weeks, months, years)
are kept locally for synchronization, after that they are removed from the
offline storage. This does <em>not</em> affect the originals on the server,
only the local copies are removed if the given age is reached.</li>
<li><strong>Don't download messages larger than [__] KB</strong>: Select this
option to conserve disk space by preventing large messages from being
downloaded. Enter the maximum size for downloaded messages. Changing
this option does <em>not</em> affect messages that have already been
downloaded.</li>
<li>The <a href="#retention_policy">retention settings</a> can be used to
free up space by deleting old messages. Note that these settings apply
to <em>both</em> local copies and their originals on the server.</li>
</ul>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h3 id="disk_space_settings_pop">Disk Space Settings (POP)</h3>
<p>Messages from POP accounts are fully downloaded to your local machine unless
you have enabled the <q>Fetch headers only</q> setting. This section
describes how you can save disk space for a POP account. If your account has
the <q>Fetch headers only</q> setting enabled, then these Disk Space
preferences are ignored. If you are not already viewing the Disk Space
preferences for a POP account, follow these steps:</p>
<p>Begin from the Mail window.</p>
<ol>
<li>Open the Edit menu, choose Mail & Newsgroups Account Settings. You
see the Mail & Newsgroups Account Settings dialog box.</li>
<li>Click the Disk Space category for a POP account.</li>
</ol>
<ul>
<li><strong>Messages larger than [__] KB</strong>: Select this option to
conserve disk space by preventing large messages from being downloaded.
Enter the maximum size for downloaded messages.</li>
<li>The <a href="#retention_policy">retention settings</a> can be used to
free up space by deleting old messages. Note that these settings apply
to <em>both</em> local copies and their originals on the server.
<p><strong>Note</strong>: If your POP account is set up to use a Global
Inbox, the retention period settings of the target Inbox apply.</p>
</li>
</ul>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h3 id="disk_space_settings_blogs">Disk Space Settings (Blogs)</h3>
<p>Messages from blogs & news feeds accounts are only stored in your local
machine in their short form, ie. the article summary, regardless of whether
your settings are to show the full articles by default. Still, there are
options to control how much disk space is used by your blogs & news feeds
account. If you are not already viewing the Disk Space preferences for a
blogs & news feeds account, follow these steps:</p>
<p>Begin from the Mail window.</p>
<ol>
<li>Open the Edit menu, choose Mail & Newsgroups Account Settings. You
see the Mail & Newsgroups Account Settings dialog box.</li>
<li>Click the Disk Space category for a blogs & news feeds account.</li>
</ol>
<p>There, you can specify which messages should be deleted to recover disk
space:</p>
<ul>
<li><strong>Don't delete any messages</strong>: Select this option to
keep all messages forever. Keep in mind that, if you are subscribed to very
high-traffic blogs, this will increase the occupied disk space steadily and
could eventually fill up your hard disk.</li>
<li><strong>Delete all but the most recent [____] messages</strong>: Select this
option to keep in each feed only a maximum number of messages. Enter the
maximum number of messages (being 1,000 by default).</li>
<li><strong>Delete messages more than [__] days old</strong>: Select this
option to keep in each feed only messages that are not older than the number
of days you enter here (being 30 days by default).</li>
<li><strong>Always keep flagged messages</strong>: Check this option to
save (not delete) flagged messages, regardless of its age.</li>
</ul>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h3 id="synchronization_and_storage_settings_nntp">Synchronization &
Storage Settings (News)</h3>
<p>If you are not already viewing the offline and disk space settings for a
News account, begin from the Mail window:</p>
<ol>
<li>Open the Edit menu, and choose Mail & Newsgroups Account Settings.
You see the Mail & Newsgroups Account Settings dialog box.</li>
<li>Choose the Synchronization & Storage category for a News account.</li>
</ol>
<ul>
<li><strong>Select newsgroups for offline use</strong>: Click to select the
newsgroups that you want to make available for offline use. See <a
href="mailnews_offline.xhtml#selecting_items_for_offline_viewing">Selecting
Items for Offline Viewing</a> for more information.</li>
</ul>
<p>The following settings help to save disk space and download time. Specify
which messages you don't want to download locally:</p>
<ul>
<li><strong>Read messages</strong>: Select this option to only download
message bodies from messages you haven't already read.</li>
<li><strong>Messages larger than [__] KB</strong>: Select this option to
conserve disk space by preventing large messages from being downloaded.
Enter the maximum size for downloaded messages.</li>
<li><strong>Messages more than [__] days old</strong>: Select this option to
only download messages that are not older than the number of days you enter
here.</li>
</ul>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h3 id="retention_policy">Common Retention Policy Settings</h3>
<p>&brandShortName; can automatically delete old messages for you. You
can configure this process with the options listed below
<strong>To recover disk space, old messages can be permanently
deleted</strong>:</p>
<ul>
<li><strong>Don't delete any messages</strong>: Keep all messages. Never
delete messages automatically based on their age.</li>
<li><strong>Delete all but the most recent [__] messages</strong>: Enter the
number of messages to keep. With this setting only messages older than these
messages are deleted.</li>
<li><strong>Delete messages more than [__] days old</strong>:
Keep all messages that arrived within the given number of days.</li>
</ul>
<p>With the following settings you can further constrain the three options to
delete messages automatically. This is especially useful in combination with
the option to keep all messages.</p>
<ul>
<li><strong>Always keep flagged messages</strong>: Use this option to deny
&brandShortName; to delete any messages you have flagged.</li>
<li><strong>Remove bodies from message more than [__] days old</strong>:
Select this option to retain all headers but to delete message bodies that
are older than the number of days you specify here (news accounts only).
Any option to delete the entire message based on age still applies.</li>
</ul>
<p>This policy can be overridden for an individual folder in the Folder
Properties, Retention Policy tab.</p>
<p><strong>Note:</strong> If message synchronization is enabled (for IMAP), or
messages are left on the server (for POP accounts), the settings apply to
<em>both</em> local copies and their originals on the server.</p>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h2 id="junk_settings">Mail & Newsgroups Account Settings – Junk
Settings</h2>
<p>This section describes how to use the account junk settings. If
you are not currently viewing the Junk Settings, follow these steps:</p>
<ol>
<li>Open the Edit menu, and choose Mail & Newsgroups Account Settings.
You see the Mail & Newsgroups Account Settings dialog box.</li>
<li>Click the Junk Settings category for your mail account.</li>
</ol>
<p>You use the Junk Settings panel to define your account-specific settings
for the adaptive mail filter. Global junk settings are changed under
<a href="mailnews_preferences.xhtml#junk_and_suspect_preferences">Mail &
Newsgroups Preferences – Junk & Suspect Mail</a>.</p>
<ul>
<li><strong>Enable adaptive junk mail controls for this account</strong>:
Toggle this option to activate or deactivate junk mail classification.</li>
<li><strong>Do not mark mail as junk if the sender is in [the address
book chosen from all your address books available in the drop down
box]</strong>:
Choose this option to prevent messages from people you know inadvertently
classified as junk mail.</li>
<li><strong>Trust junk mail headers set by [an external junk filter
like Spam Assassin or Spam Pal]</strong>: Choose this option if you want to
trust the junk classification of external filter programs.</li>
<li><strong>Move new junk messages to</strong>:
Check this option to automatically move messages flagged as Junk to a
special folder.
<ul>
<li><strong><q>Junk</q> folder on [account]</strong>: Select this to use
the default Junk folder.</li>
<li><strong>Other: [account]</strong>: Select this to choose your own
custom-named junk folder.</li>
<li><strong>Automatically delete junk messages older than [__] days from
this folder</strong>: If you are confident old messages classified as
junk are indeed junk mail, check this option to automatically delete
old junk messages after a grace period.</li>
</ul>
</li>
</ul>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h2 id="return_receipts">Mail & Newsgroups Account Settings – Return
Receipts</h2>
<p>This section describes how to use the Return Receipts account settings. If
you are not currently viewing the Return Receipts settings, follow these
steps:</p>
<ol>
<li>Open the Edit menu, and choose Mail & Newsgroups Account Settings.
You see the Mail & Newsgroups Account Settings dialog box.</li>
<li>Click the Return Receipts category for your mail account.</li>
</ol>
<p>You use the Return Receipts settings to define return receipt settings for
outgoing messages from this mail account. You also use the Return Receipt
settings to specify how to manage requests you receive for return receipts.
These settings override global return receipt preferences you specified using
<a href="mailnews_preferences.xhtml#return_receipts_preferences">Mail &
Newsgroups Preferences – Return Receipts</a>.</p>
<ul>
<li><strong>Use my global return receipt preferences for this
account</strong>: By default, this account uses the return receipt
preferences specified by <a
href="mailnews_preferences.xhtml#return_receipts_preferences">Mail &
Newsgroups Preferences – Return Receipts</a>.</li>
<li><strong>Customize return receipts for this account</strong>: Lets you
change the return receipt preferences for this account.
<ul>
<li><strong>When sending messages, always request a return
receipt</strong>: Enables automatic return receipt requests for all
outgoing messages from this mail account.</li>
<li><strong>Leave it in my Inbox</strong>: Return receipt
confirmation messages are delivered to the Inbox for this account.
<p><strong>Tip</strong>: Choose this option if you want to use a
filter that automatically moves return receipt confirmation
messages to a folder you specify. For information on creating and
using filters, see <a
href="mailnews_organizing.xhtml#creating_message_filters">Creating
Message Filters</a>.</p>
</li>
<li><strong>Move it to my Sent Mail folder</strong>: Incoming return
receipt confirmation messages are moved to the Sent mail folder for
this account.</li>
<li><strong>Never send a return receipt</strong>: Choose this option if
you do not want to send a return receipt in response to requests for
return receipts from others.</li>
<li><strong>Allow return receipts for some messages</strong>: Choose how
you want to respond to requests you receive for return receipts.</li>
</ul>
</li>
</ul>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h2 id="security">Mail & Newsgroups Account Settings – Security</h2>
<p>This section describes how to configure the Mail & Newsgroups Account
Settings that control mail message security. Before you do so, however, you
must obtain one or more mail certificates. For details, see
<a href="mailnews_security.xhtml">Signing & Encrypting
Messages</a>.</p>
<p>If you are not already viewing the Security settings for your mail account,
begin from the Mail window:</p>
<ol>
<li>Open the Edit menu and choose Mail & Newsgroups Account
Settings.</li>
<li>Click Security under the name of the mail account whose security settings
you want to configure.</li>
</ol>
<div class="contentsBox">In this section:
<ul>
<li><a href="#about_certificates">About Certificates</a></li>
<li><a href="#digital_signing">Digital Signing</a></li>
<li><a href="#encryption">Encryption</a></li>
</ul>
</div>
<h3 id="about_certificates">About Certificates</h3>
<p>The main purpose of the Security panel in Mail & Newsgroups Account
Settings is to select two certificates:</p>
<ul>
<li>The email certificate you want to use for signing mail messages you send
to other people.</li>
<li>The email certificate you want other people to use when they encrypt
messages they send to you.</li>
</ul>
<p>Depending on the policies of the
<a href="glossary.xhtml#certificate_authority">certificate authority (CA)</a>
that issues your certificate(s), you can use one certificate for both
purposes or two different certificates. Even if you use just one, you must
specify it twice, once for digital signing and once for encryption.</p>
<p>The certificates you select here are included with every signed message you
send. These certificates allow your recipients to verify your digital
signature and to encrypt messages that they send to you.</p>
<h3 id="digital_signing">Digital Signing</h3>
<p>You use the Digital Signing area in the <a href="#security">Security
panel</a> to specify how you want to sign your email messages:</p>
<ul>
<li><strong>Use this certificate to digitally sign messages you
send</strong>: If this field is empty or if it displays the wrong
certificate, click Select to choose from the certificates you have on
file.</li>
<li><strong>Digitally sign messages</strong>: Select this checkbox if you
want to digitally sign all the messages you send. (A personal certificate
must be specified below before you can select this checkbox.)</li>
</ul>
<p>Regardless of whether the <q>Digitally sign messages</q> checkbox is
selected here, you can change your mind before you send an individual
message.</p>
<p>To change the digital signature setting for a message you are writing in
the Compose window, click the arrow below the Security icon near the top of
the window and select or deselect <q>Digital Sign This Message</q>. For
details, see <a
href="mailnews_security.xhtml#signing_and_encrypting_a_new_message">Signing
& Encrypting a New Message.</a></p>
<h3 id="encryption">Encryption</h3>
<p>You use the Encryption area in the <a href="#security">Security panel</a> to
specify how you routinely want to use encryption when sending your
messages:</p>
<ul>
<li><strong>Use this certificate to encrypt & decrypt messages sent to
you</strong>: If this field is empty or if it displays the wrong
certificate, click Select to choose from the certificates you have on
file.</li>
<li><strong>Never</strong>: Select this option if you never want to use
encryption, or only occasionally.</li>
<li><strong>Required</strong>: Select this option if you always want to use
encryption. If you don't have all the necessary certificates, the
message won't be sent unless you explicitly turn off encryption for
that message only.</li>
</ul>
<p>Regardless of which encryption option you select, you can change your mind
before you send an individual message.</p>
<p>To change the encryption setting for a message you are writing in the
Compose window, click the arrow below the Security icon near the top of the
window and choose the encryption setting you want. For details, see <a
href="mailnews_security.xhtml#signing_and_encrypting_a_new_message">Signing
& Encrypting a New Message.</a></p>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
<h2 id="local_folders">Mail & Newsgroups Account Settings – Local
Folders</h2>
<p>Local Folders is the account where &brandShortName; Mail & Newsgroups
saves any messages that you send while working offline. Messages you send
while working offline are saved in the Unsent Messages folder under Local
Folders. Any folders you create under the Local Folders account reside on
your hard disk, so Local Folders is a good place to save messages that you
want to keep.</p>
<p>If you are not already viewing the Local Folders settings, begin from the
Mail window:</p>
<ol>
<li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You
see the Mail & Newsgroups Account Settings dialog box.</li>
<li>Select the Local Folders category.</li>
</ol>
<ul>
<li><strong>Account Name</strong>: The name associated with the Local Folders
account.</li>
<li><strong>Local directory</strong>: The location on your hard disk where
mail for this account is stored.</li>
</ul>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning
of section</a>]</p>
<h2 id="outgoing_server">Mail & Newsgroups Account Settings – Outgoing
Server (SMTP)</h2>
<p>The outgoing server will transport your outgoing mail to the intended
recipients.</p>
<p>If you are not already viewing the Outgoing Server (SMTP) settings, begin
from the Mail window:</p>
<ol>
<li>Click on any Mail window.</li>
<li>From the Edit menu, choose Mail & Newsgroups Account Settings.</li>
<li>Select Outgoing Server (SMTP) and either edit an existing server or
add a new one. If you are not sure which option to choose, check with
your ISP or system administrator)<br/>
You can choose from these servers via the Outgoing Server dropdown in
the <a href="#account_settings">Identity Settings</a>.</li>
</ol>
<ul>
<li><strong>Description</strong>: A short freetext description of that server
configuration. This will show up as first part in the server list.</li>
<li><strong>Server name</strong>: The SMTP server that will deliver your
outgoing mail. To use a different SMTP server, change this field.</li>
<li><strong>Port</strong>: The port on which the SMTP server will be
connected. By default it holds the standard port for the specified
encryption. Change it if the mail server is listening for connections
on a non-standard port.</li>
<li><strong>Connection security</strong>: Choose one of the available options
to establish a <a href="glossary.xhtml#secure_connection">secure
connection</a> to your outgoing SMTP server. You can choose one of these:
<ul>
<li><strong>None</strong>: &brandShortName; will use a plain connection,
without encryption at all. You should choose this <em>only</em> if your
outgoing server allows password encryption, doesn't support any
type of security at all, or if no authentication is required to send
messages.</li>
<li><strong>STARTTLS</strong>: Require an encrypted connection, use the
<a href="glossary.xhtml#starttls">STARTTLS</a> method. This mechanism
will usually run on the standard SMTP-submission port 587 or the
generic port 25.</li>
<li><strong>SSL/TLS</strong>: Require an encrypted connection, use the
SMTP-over-SSL (also known as SMTPS) method. The default port for this
is 465.</li>
</ul>
If you make a choice for which your server is not configured, you will
get an error message when sending mail.
</li>
<li><strong>Authentication method</strong>: Choose one of the available
options to use <a href="glossary.xhtml#secure_authentication">secure
authentication</a> with your incoming SMTP server. You can choose one of
these:
<ul>
<li><strong>No authentication</strong>: Neither a user name nor a
password will be sent to the server. This option may be chosen if
the SMTP server is in a local network or if other means are provided
to authenticate the user, such as <q>POP before SMTP</q>.</li>
<li><strong>Normal password</strong>: &brandShortName; will send your
password as clear text, without encryption at all. This option is
safe when SSL/TLS or STARTTLS is used.</li>
<li><strong>Password, transmitted insecurely</strong>: Same as
<q>Normal password</q> but only available when a connection security
of <q>None</q> is selected and hence is unsafe. Do <em>not</em> choose
this unless your outgoing server doesn't support any type of
security at all.</li>
<li><strong>Encrypted password</strong>: Require the encryption of the
user's credentials as supported by the server, such as
<a href="glossary.xhtml#cram_md5">CRAM-MD5</a>. This option is safe
to use even if the connection security setting is <q>None</q>, but
only the password would be secured in this way, not any content.</li>
<li><strong>Kerberos / GSSAPI</strong>: Choose this option if your
computer is set up for secure authentication using
<a href="glossary.xhtml#kerberos">Kerberos</a>. You may need to
acquire a Kerberos ticket by using a separate program, or it may be
assigned to you when logging into your computer.</li>
<li><strong>NTLM</strong>: Choose this option if your computer is set up
for secure authentication using an <a href="glossary.xhtml#ntlm">NT
LAN Manager</a>. In general, Kerberos should be preferred over NTLM as
it provides for a higher level of security.</li>
</ul>
If you are unsure which options are supported by your server, contact your
service provider or system administrator.
</li>
<li><strong>User Name</strong>: The user name that you specified when you
created this account. Not available if <q>No authentication</q> is
selected.</li>
</ul>
<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of
section</a>]</p>
</body>
</html>